MODERN GOVERNANCE INFRASTRUCTURE
Meet & Vote: Meeting and Voting Software for Governing Bodies
Public institutions deserve sessions that run with the same efficiency, transparency, and accountability their citizens expect from them. Meet & Vote makes that possible.
The problem with how governing bodies run their sessions today
Most legislatures, courts, and councils still operate the way they did decades ago. Agenda packets printed and distributed by hand. Roll call votes counted manually. Staff spending days transcribing audio recordings into official minutes that should have been ready the next morning.
The result is not just inefficiency. It is a transparency gap. When session records take days to publish, when voting results are not immediately visible, and when the administrative burden falls entirely on clerks and staff, the institution loses something that is harder to recover than time: public trust.
Meet & Vote was built to close that gap.
One platform for the full session lifecycle
Built for governing bodies at any scale
Most meeting and voting software platforms were designed for city councils and school boards. That is a legitimate market, but it is not the same as deploying session infrastructure for a national legislature or a supreme court, where the institutional record is permanent, the margin for error is zero, and the auditability requirements go far beyond what a county clerk needs.
Meet & Vote has been deployed at that level. The architecture, the security model, and the audit trail were proven under conditions that most platforms in this category never face.
Ready to see Meet & Vote in action? Tell us about your institution and we will show you how it works in practice.
Meet & Vote
What institutions should expect from meeting and voting software
Not every platform that claims to serve governing bodies was designed for the accountability requirements that public institutions actually carry. Before evaluating options, these are the capabilities that matter:
Meeting & Agenda Builder
Create meetings, set quorum rules, attach supporting documents, and route the agenda through an approval workflow before it is published.
Real-Time Voting & Quorum
Members cast secure, timestamped votes from the dais or remotely. Quorum, totals, and results update instantly for members and the public.
Permission to Speak
A built-in queue manages requests to speak, with a visible countdown timer that keeps every intervention on schedule.
Reports & Analytics
Live dashboards track meetings, votes, attendance, and participation — giving administrators a clear view of activity across sessions.
AI-Powered Minutes
Session audio is automatically converted into official minutes using AI — reducing transcription time by 100% in a national Supreme Court deployment.
Document Control
Attach, version, and distribute supporting documents within the platform. Every document tied to a session is stored, accessible, and part of the permanent record.
Frequently asked questions
Is Meet & Vote available in English and Spanish?
Yes. Meet & Vote supports multilingual deployments and has been implemented in both English and Spanish-speaking institutions.
What devices does Meet & Vote support?
Meet & Vote runs on standard web browsers and is accessible from tablets, laptops, and mobile devices. No proprietary hardware is required.
How long does implementation take?
Implementation timelines vary by institution size and configuration. Protos works directly with each institution through a structured onboarding process before go-live.
Can Meet & Vote handle hybrid and remote sessions?
Yes. Members can participate and vote from the dais, from a mobile device, or remotely — without changing the core session workflow.
Ready to modernize how your governing body runs its sessions?
Tell us about your institution and we will show you how Meet & Vote works in practice. Or download the brochure to review at your own pace.